Pre arrival information Summer Fields

Dear Summer Fields Parents/Carers,

We are excited to see you at camp this holiday so here are a few things to get you started. Hopefully, all of your queries will be answered below.

Please allow more time for collecting children this holiday. We will be unable to run outdoor activities near the sign-out area this holiday due to the early loss of light. Therefore, children will have to walk from their bubble areas which will take a little longer than previous holidays.

What to bring:

• Packed lunch (including 2 snacks and NO NUTS)
• Water bottle
• Coat in the event of wet weather
• Sun cream (when necessary)
• Hat (when necessary)
• Outdoor shoes/wellies (when necessary)
• Ideally a personal hand sanitiser (group sanitizer will be provided)

Preferably all in 1 bag that the child can carry with them (all labelled please!)

Getting to Summer Fields

Summer Fields School, Mayfield Rd, Summertown, Oxford OX2 7EN

Between M&S and Savills on Summertown high street.

Get directions

Please look for our branding, we are based at the main school site, access will not be available at the pre-prep entrance.

Sign In/Out

Sign-in will be available from 08:15 – 09:15 and sign out will be available from 17:00 – 18:00 the School gates will open automatically between these times.

The School gates WILL NOT open outside of these times so please do not arrive before 08:15 for sign in or before 17:00 for sign out. Arriving before these times will cause a build-up of traffic outside the school and we ask that you avoid queuing outside the School grounds.

If you need to drop off or collect outside of these times please arrange this with your camp manager. Please allow for a longer sign in and out than normal due to the new procedures. We ask for your cooperation to ensure that social distancing is maintained during these times, please be conscious that other parents may be vulnerable.

For more information on changes to keep children safe during COVID-19 please click here.

We will not require you to wear a face mask due to the queue being outside and socially distanced.

Your camp manager number is: 01865 800280

The camp manager is contactable between 08:15-18:00.

Activities

Each morning once you have dropped the children off, you will be able to see the plan for their day on their bubbles activity board.

Administering medicine

If your child requires any prescription medication whilst attending camp we will need you to complete an Administration of Medicine form. You can find the Administration of Medicine form here so please complete this and bring it with you on your child’s first day.

If you are unable to complete and print a form to bring with you, we will ask you to do this on your child’s first day when arriving at sign in.

We require one form per medication.

No Nuts

We are a nut-free site which means we are unable to allow ANY nuts or food products containing nuts on-site. Please refrain from sending any such products in your children’s lunch or snack as they will be removed.

Government guidance

The government have also published guidance for parents attending childcare settings. You can find this here.

https://www.gov.uk/government/publications/guidance-for-parents-and-carers-of-children-attending-out-of-school-settings-during-the-coronavirus-covid-19-outbreak/guidance-for-parents-and-carers-of-children-attending-out-of-school-settings-during-the-coronavirus-covid-19-outbreak

If you have any further questions please contact our head office on 01865 594 325

Your Camp Manager number is: 01865 800 280 (please note, this number cannot be used to make or amend bookings, it is for communications with the Camp Manager only)

We look forward to seeing you at Camp!

Regards,

The Active Camps Team

Please follow and like us: